Who We Are
Our website address is: https://www.essentialoffices.com. Essential Offices was established in 1989 (as PC Executive Services) in Oklahoma and serves Edmond, Oklahoma City, and virtual clients around the world. If you need to contact our corporate headquarters, please call 405-848-8246.
What Information We Collect From You
In general, some personal information is required in order to provide the services that you request. To purchase services from us, you must provide contact information and complete billing information. This information is used for billing purposes and to provide the services that you purchased. If we have trouble processing your payment, we will use the information provided to contact you. Any information you enter on our website or any information you give us in any other way is used as described above. This includes information that can identify you, including but not limited to:
- your first and last name;
- home, office and/or cell phone numbers;
- postal and email addresses;
- user name and password;
- billing information (credit card number, cardholder name, card expiration date, CVV, complete billing address, etc.).
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment. Visitor comments may be checked through an automated spam detection service.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Payment Information
If you sign up for Virtual Office, Coworking or Meeting Room services, we will collect payment information from you, including your credit card number, cardholder name, expiration date, CVV code and complete billing address. We will securely transmit this information to complete the transaction.
How We Use Your Information
Essential Offices uses the information we collect about you for the following general purposes:
- to provide services requested by you;
- for registration and to manage your account, including, but not limited to, allowing access to and use of our site, password reminders and registration confirmations;
- to communicate with you in general, including to provide information about Essential Offices, special offers, newsletters, and event-based communications (invitations, reminders, etc.);
- to enable us to publish your reviews to our community;
- to facilitate your booking of meeting room space reservations;
- to respond to your questions and comments;
- to measure interest in and improve our products, services and website;
- to notify you about special offers and products or services available from us or our partners that may be of interest to you;
- to otherwise customize your experience with Essential Offices;
- to resolve disputes or troubleshoot problems;
- to prevent potentially prohibited or illegal activities;
- to enforce our Terms of Service or update you on changes to the Terms of Service;
- as otherwise described to you at the point of collection.
Third-Party Vendors
We may also authorize third-party vendors who provide services or functions on our behalf, including business analytics, payment processing, marketing, public relations, distribution of surveys and fraud prevention to collect information on our behalf. Third-party vendors have access to and may collect information only as needed to perform their functions and are not permitted to share or use the information for any other purpose. Please note that we do not control the privacy practices of these third-party business partners. All the above categories exclude SMS text messaging originator opt-in data and consent; this information will not be shared with any third parties for their marketing reasons or purposes.
Social Media Services
You can choose to access certain third-party social media websites and services through our website (such as Facebook, LinkedIn and Instagram). When you do so, you are sharing information with those sites, and the information you share will be governed by their privacy policies. You may also be able to modify your privacy settings with these third-party social media websites. We may share your personal information within the Essential Offices staffing group in order to provide you with the best possible experience. This sharing enables us to provide you with information about products and services which might interest you.
Your Choices Regarding The Collection And Use Of Your Information
You can choose not to provide us with any information, however, we will be unable to provide the requested services. You can add or update information by sending us an email at unionplaza@essentialoffices.com. Should you decide to terminate your account with Essential Offices, per the Terms of Service, we will deactivate your account and remove your profile information from active view. Please note, however, we may retain in our files some information associated with our account and past transactions for purposes including backups, fraud prevention, dispute resolution, investigations and compliance with legal requirements.
If we plan to use your personally identifiable information for any commercial purposes, we will notify you at the time we collect that information, and we will allow you to opt-out of having your personal information used for those purposes.
How Long We Retain Your Data Through Use of Our Website
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
How We Protect Your Information
We want you to feel confident about using our services, and we are committed to protecting the information we collect. We make every effort to have reasonable security procedures in place to protect the loss, misuse or alteration of information under our control. We do not rent or sell your personal information, including email addresses and phone numbers. The security of your personal information, including your email address and phone numbers, is important to us.
Although every attempt will be made to safeguard the confidentiality of your personally identifiable information, transmissions made by means of the internet cannot be made absolutely secure. By using this site, you agree that we will have no liability for disclosure of your information due to errors in transmission or unauthorized acts of third parties.
External Links
Our website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. This Privacy Policy applies solely to information collected when you visit our website. We recommend that you examine the privacy statements posted on those other websites to understand their procedures for collecting, using and disclosing personal information.
Changes To This Privacy Policy
Essential Offices may change or modify this Privacy Policy in the future. We will note the date that revisions were last made to this Privacy Policy at the bottom of the last page of the Privacy Policy, and any revisions will take effect upon posting. We will notify our members of material changes to this Privacy Policy by either sending a notice to the email address you provided to us or by placing a notice on our website. We encourage you to check this Privacy Policy from time to time to review the most current version.
Last updated October 24, 2024.